California Court of Appeal: Including extraneous language in FCRA disclosure may constitute willful violation

Courts State Issues Appellate Class Action California FCRA Disclosures

On April 19, the California Court of Appeal for the Fourth Appellate District reversed a trial court’s summary judgment order and held that the inclusion of extraneous language in an employer’s FCRA disclosures to job applicants may constitute willful violation of the FCRA. The plaintiff filed a putative class action against the defendant employer, contending that it willfully violated the FCRA by providing job applicants with a disclosure that included extraneous language unrelated to the topic of consumer reports. The plaintiff alleged that the disclosure violated the FCRA’s requirement for providing a standalone disclosure informing the applicant that the employer may obtain the applicant’s consumer report when making a hiring decision upon applicant’s consent. The defendant filed a motion for summary judgment arguing that no reasonable jury could find that the plaintiff’s FCRA violation was willful, because the erroneous disclosure form was the result of a drafting mistake that took place when the defendant modified a sample disclosure provided by a consumer reporting agency to ensure compliance with the FCRA. The trial court granted the defendant’s motion, finding that any non-compliance resulted from a drafting was an inadvertent error.

On appeal, the Court of Appeal reversed and remanded with instructions that the trial court deny the motion for summary judgment. The appellate court found that “a reasonable jury could find that [the employer] acted willfully because it violated an unambiguous provision of the FCRA.” The Court of Appeal noted that that there’s evidence that at least one of the defendant’s employees was aware that the extraneous language would be included in the disclosure form. In addition, the continuous use of the allegedly problematic disclosure form for nearly two years could signify recklessness. The Court of Appeal reasoned further that the defendant’s “continued and prolonged use” of the “problematic” disclosure form “suggest[ed] that it had no proactive monitoring system in place to ensure its disclosure was FCRA-complaint.”